< Go back to blogEmpower Your Community: How to Use Subtitle Editor Role Using Channel Permissions

Empower Your Community: How to Use Subtitle Editor Role Using Channel Permissions

Published: February 18, 2022

Enhancing Video Accessibility with Subtitle Editors

Subtitles and captions are essential in extending the reach of your video content to include audiences like the deaf or hard-of-hearing community, and non-native speakers. With the use of the Subtitle Editor role via Channel Permissions, you can enable trustworthy individuals to add captions to your videos without them having full access to your channel. This guide outlines the steps to appoint users as Subtitle Editors and what they should expect when working in YouTube Studio.

How to Invite Subtitle Editors

To assign users the role of Subtitle Editors, start by going to YouTube Studio, select ‘Settings’, and then ‘Permissions’. Hit the ‘Invite’ button, input the email address of the person you’re inviting, and choose ‘Subtitle Editor’ from the roles menu. After clicking ‘Done’, the changes will be saved, and an invitation, which will expire in 30 days, will be sent out. It’s vital to invite only those you trust, as channel owners are ultimately accountable for their actions.

Navigating YouTube Studio as a Subtitle Editor

After accepting their invitation, Subtitle Editors gain access to the ‘Subtitles’ section in YouTube Studio, which serves as their main hub for both the channel and individual videos. Here, they can confirm their Subtitle Editor status but are blocked from any other areas within Studio.

This section displays a list of videos that are available for subtitle work, specifically Public or Unlisted videos with a default language set. To prepare new videos for Subtitle Editors, the default language must be defined. Go to ‘Upload defaults’ in the settings of YouTube Studio, then select your language preferences under ‘Language and captions certification’. This setting affects all new uploads and must be done on a desktop if you are uploading from mobile. For existing videos, you can set the language preferences by selecting your videos under ‘Content’ and editing the language settings as needed.

Subtitle Editing Process

Within the ‘Subtitles’ section, editors can add or edit languages and subtitles for any eligible video. Channel owners, however, maintain the authority to modify or delete any contributions made by Subtitle Editors. For an in-depth guide on adding subtitles, check out our tutorial (link not included).

For channels with Brand Accounts, it’s important to transition to Channel Permissions beforehand to utilize this feature effectively, due to specific limitations with non-migrated accounts.

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